Free compliance core
Start with the records an RFD needs to keep control of stock movements. The core register workflow is free for Registered Firearms Dealers.
Free core compliance
Free core compliance software for Registered Firearms Dealers
Use the core RFD workspace for stock inventory, acquisitions, disposals, transfers, documents, and audit evidence. The compliance register is free for RFDs, with advanced retail and PoS functionality available as paid software.
Why Registered Firearms Dealers need it
Cleaner stock records before retail complexity gets added
RFD stock records can become difficult to inspect when current inventory, historical transfers, customer evidence, and supporting documents live in separate systems.
Stock history without paper drift
Track what is currently held, what has moved out, and the movement history behind each firearm or ammunition entry.
Clear transfer traceability
Record who stock was bought from, sold to, transferred to, returned by, or otherwise moved through, with the context visible later.
Audit evidence in one place
Keep supporting documents, notes, timestamps, and staff activity connected to the record instead of scattered across folders.
In step, as it happens
One team. One live view of the work.
When one authorised staff member makes a change, everyone else sees the latest information as it happens. Your team can work together without refreshing, chasing updates, or relying on yesterday’s version.
See changes as they happen
New activity and edits reach each signed-in workspace as the work moves forward.
Hand work over cleanly
The next person can pick up from the latest position without chasing an update or rebuilding the context.
Act on the latest record
Everyone works from the same current picture, reducing the risk of decisions based on a stale screen or old export.
RFD point of sale
Run the retail counter with clearer sales and fewer hand-offs
Firearms Records PoS adds a fast product catalogue, retail stock control, suppliers, purchasing, valuation, flexible payments, VAT documents and trading reports to the same organisation platform as your RFD workspace.
Commercial retail inventory remains distinct from statutory firearm and ammunition holdings and movements.
Serve customers faster
Find a product by category, collection, search, SKU or barcode and build the basket from a single retail register.
Take flexible payments
Accept cash, use a supported in-person card reader, record an external terminal or split the total.
Create repeat business
Run controlled promotions and issue your own gift cards with partial redemption and clear balance tracking.
Control retail stock
Prevent overselling with per-location availability and basket reservations, then run blind stocktakes and controlled transfers.
Replenish with approval
Manage suppliers and purchase orders, receive partial deliveries and turn reorder levels into review-ready drafts.
Reconcile every trading day
See sales, VAT, stock value, cost of goods sold, gross margin and shrinkage, with frozen accounting exports behind the figures.
Register workflow
A stock movement history that is still readable later
The RFD workflow follows the practical movement of stock through the business, from receipt to disposal and the evidence needed around it.
Receive
Capture source, date, stock category, identifying details, and the document references needed for the record.
Hold
See current stock, reserved items, repair or storage status, and the record state at a glance.
Transfer
Log sales, returns, dealer transfers, and certificate or organisation context when stock leaves your control.
Evidence
Retain a dependable history for internal checks, audits, and compliance reviews.
Free core functionality
Basic compliance software for RFDs
The core RFD register is free software for dealers who need dependable compliance recordkeeping without adopting a full retail system.
Firearm and ammunition stock register
Past and present inventory views
Acquired-from and transferred-to records
Document attachments and compliance notes
Audit history and export-ready evidence
Role-scoped staff access
Optional paid advanced features
Paid retail toolsAdvanced retail functionality
Add the advanced paid PoS, commercial stock control, purchasing and valuation tools while keeping core compliance recordkeeping free.
Core compliance recordkeeping remains free for RFDs.
Fast point of sale register for everyday counter sales
Product variants, SKUs, barcodes, categories, and quick collections
Per-location commercial stock, basket reservations, stocktakes, and transfers
Suppliers, purchase orders, partial goods receiving, and replenishment drafts
Stock valuation, cost of goods sold, gross margin, and shrinkage reporting
Cash, card, external terminal, split, and part payments
Promotions and organisation-issued stored-value gift cards
Receipts, VAT invoices, credit notes, and CSV accounting exports
Sales, tender, VAT, refund, discount, gift-card, and register reports
Built with the shooting community
Built by shooters who understand the work behind the counter and on the range
Firearms Records is designed and developed by two fellow shooters, one of whom also works in a club and understands the everyday operational and compliance challenges first-hand. The result is purpose-built software shaped by field experience and feedback from clubs, RFDs, and shooters.
Discuss RFD functionalityBuilt from real field experience
The product is designed and developed by two fellow shooters, with direct club-employee experience shaping the workflows around administration, compliance, attendance, governance, and commercial pain points.
Feedback has somewhere to go
Clubs, RFDs, and shooters can vocalise functionality they believe is essential but missing, giving the product a practical feedback loop from the people using it.
Direct feature conversations
Clubs and RFDs can reach out directly to discuss new functionality, operational gaps, and workflows they want Firearms Records to support next.
Governance
Built for sensitive dealer records
RFD inventory and transfer records need controlled access, strong hosting principles, backups, and a clear audit trail from the start.
Book a demoBuilt and hosted in the UK
Firearms Records is built and hosted in the UK, with customer data stored exclusively within the UK.
Encrypted by design
HTTPS-only access, encrypted storage, and additional AES-256 PII encryption for sensitive personal data support dependable digital recordkeeping.
Controlled access
MFA support and granular staff roles help clubs and RFDs enforce strict data access boundaries, so each staff member is constrained to the records and actions they genuinely need.
Tamper-resistant audit history
Automated backups, tamper-resistant audit logging, evidence exports, and linked documents help keep operational records defensible.